CSR Student Travel Policy |
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All travel on behalf of the Center for Space Research must be in accordance with University policy which requires prior approval by the Director of the Center and the Principal Investigator of the account to be charged. Approval is obtained through use of the Travel Request for Students (TRFS). Appropriate signatures on these forms authorize the absence from the Center and expenditure of specified funds for the indicated travel. The traveler should make every effort to achieve economical travel and an accurate estimate. An TRFS must be completed and approved for each trip, even if there are no charges for travel to a University account. The TRFS must be completed and approved before any travel expenses can be incurred or reimbursed. The traveler is responsible for the completion of the TRFS form. The Travel Coordinator or other staff members will submit an electronic Request for Travel Authorization (RTA) document to comply with University policy. As soon as possible, but not later than 60 days from the end of travel, the traveler must present a completed Travel Expense Summary to the CSR travel coordinator. A travel reimbursement voucher can then be prepared for the traveler's signature and processed electronically. For travel older than 60 days, the Travel Coordinator will give the traveler the necessary information to file personally a manual voucher on campus. For the most current rates and rules check http://www.utexas.edu/business/accounting/hbp/11_trav/trav5-1.html. |
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Last Modified: Tue Jan 18, 2011 |
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